Help Wanted: Academic Records Specialist

Salary: $38,000-$42,000 annually

Academic Records Specialist

General Function

The Academic Records Specialist logs the receipt of all incoming external transcripts, evaluates transcripts for transfer credit, and maintains non-course credits associated with transfer credits.

Qualifications

• Associate degree from an institution accredited by a federally recognized institutional accreditor 

• Proficiency in Microsoft Office software and the use of a variety of office equipment to include fax machine, photocopier, scanner, and videoconferencing and telephone systems 

• Excellent typing, public relations, communications, and problem-solving skills 

• Strong organizational skills with attention to detail 

• Ability to maintain a high level of confidentiality 

• Working knowledge of the Datatel Colleague system preferred

Working Conditions

• Typical office environment 

• Frequently sitting at a desk or workstation using a telephone, computer, keyboard, scanner and mouse; some standing and walking

Essential Functions and Responsibilities

The duties of the Academic Records Specialist include, but are not limited to: 

• Enter high school, GED, and college transcript data in Colleague

• Enter high school chemistry scores in Colleague 

• Enter high school GPA scores on XDEVE for placement in Colleague

• Enter AP and CLEP scores in Colleague

• Enter course credit for Prior Learning

• Document transferred English and math, including prerequisite courses from transcripts 

• Coordinate transcript information during registration to ensure prerequisites are met 

• Coordinate with the Admissions Office regarding the status of transcripts, and accreditation of colleges 

• Analyze and evaluate crosswalk credits from quarter to semester hours 

• Research course descriptions from other colleges and universities for course equivalencies 

• Coordinate and record full evaluation of all incoming official college and university transcripts for equivalent transfer credits 

• Mark transcripts received in Element 451

• Meet with students or advisors who have questions or concerns about transcript evaluations 

• Enter approved Academic Substitution and Waiver Form information 

• Provide coverage at the front desk when needed 

• Assist with registration and graduation 

• Work closely with other departments within the College 

• Other duties as assigned by the Registrar and/or Dean of Student Services

Notice of Nondiscrimination

Lenoir Community College is an Equal Opportunity Employer. The College complies with existing federal, state, and local laws and regulations regarding nondiscrimination. The College prohibits discrimination against and/or exclusion from participation in any benefits or activities by any person, either on the staff and faculty or in the student body, on the grounds of race, color, creed, religion, national origin, sex, age, political affiliation, or disability.