Help Wanted: Public Safety Specialist
The Public Safety Specialist provides advanced administrative and clerical support to the Director of Emergency Medical Science and the overall Public Safety Division to ensure effective and efficient daily office operations. This position also manages the admissions process for prospective public safety students. The Public Safety Specialist reports to the Director of Emergency Medical Sciences.
Qualifications
Associate’s degree from a regionally accredited institution is required; bachelor’s degree is preferred
Proficiency in typing skills, Microsoft Office software, and the use of other office equipment, including fax machine, copier, calculator, scanner, videoconferencing, and telephone systems
Strong public relations, communications, and problem-solving skills
Strong organizational skills with attention to detail
Ability to maintain a high level of confidentiality
Working knowledge of the Datatel Colleague system is preferred
Working Conditions
Typical office environment
Frequently sitting at a desk or workstation using a telephone, computer, keyboard, and mouse; some standing and walking
Must be able to lift and move 35 pounds or more
Essential Functions and Responsibilities
The duties of the Public Safety Specialist include, but are not limited to:
Interact with personnel regarding confidential administrative tasks
Complete paperwork, prepare budgets and reports with accuracy
Organize and maintain records and files, enter data into the Colleague system, register students, and prepare contracts
Maintain an inventory of supplies and submit orders as needed for textbooks and related instructional supplies through E-procurement
Answer the telephone and transfer calls
Audit, grade, and submit attendance rosters and time sheets
Serve as initial contact for prospective students to discuss course offerings, admissions policies, and procedures, and answer specific inquiries
Review prospective student applications, assess prospective student prerequisite documents such as placement test scores, and review transcripts from high school, postsecondary institutions, and other documentation to determine eligibility in public safety programs
Maintain contact with prospective students to complete the enrollment process
Provide orientations for incoming students as required
Maintain and update all program-related information, such as handbooks, forms, schedules, and required documents for students to complete the enrollment process
Maintain student records and databases following state and national accreditation agency guidelines
Gather data from contact with graduates and employers to generate reports and statistics for submission to accrediting agencies
Create and post sections in Colleague and Fund Five when classes become available
Support the Director of Emergency Medical Sciences’ and Dean of Workforce Development’s roles as needed
Other duties as assigned by the Director of Emergency Medical Science and Dean of Workforce Development
Notice of Nondiscrimination
Lenoir Community College is an Equal Opportunity Employer. The College complies with existing federal, state, and local laws and regulations regarding nondiscrimination. The College prohibits discrimination against and/or exclusion from participation in any benefits or activities by any person, either on the staff and faculty or in the student body, on the grounds of race, color, creed, religion, national origin, sex, age, political affiliation, or disability.
